SPD Awards & Goals Committee Grant Support Guidelines

Application Procedure

1. A completed application should consist of a single, collated PDF file that includes each of the following items in the order in which they are requested below. PDF files that exceed 5-7 MB in size may be sent to the SPD on a CD. Paper applications will not be accepted.

  1. Grant information sheet. Please download this file onto your computer before typing in and saving the requested information (the sheet is a fillable pdf).
  2. A narrative description of no more than five pages which clearly state the title, objective, rationale, methods and significance of the proposed project. The title of the grant and the principal investigators name, affiliation, address, and telephone and fax numbers should also appear on the first page of the application.
  3. Additional pages including a bibliography of the references cited in the narrative, curriculum vitae of the principal investigator, Figures, Letter of institutional approval from your grant administrator, and appropriate reprints if necessary to fully document the reason for the proposal.
  4. An estimated budget (which should be subdivided into categories such as salaries, supplies, etc.), and a statement of other pending or ongoing funding of research in the area of the grant. If other funding already exists for all or portions of this grant; explain how this award will augment the work. If other grant funds are pending, explain how this award will be used if funding of the other application is denied or discontinued.
  5. Chairman/Supervisor Letter. The department or division chairman must supply a letter of support detailing that the principal investigator will be responsible for conducting the research.

2. All work must begin within six months of the funding of the grant. Only under special circumstances and with the approval of the Awards and Goals Committee can the work be delayed beyond this time period. Applications should detail the anticipated amount of time needed to complete the proposed work. Grant research should be completed within eighteen months of initial funding. Additional time requirements should be detailed and submitted in writing to the Chairman of the Committee.

3. No more than one-half of the grant can be initially sent to an investigator. Once the research is underway and a written report (including details of all expenditures) is received by the Chairman of the Committee, further funding may be allowed if the previous use of funds is deemed acceptable by the Committee. More initial funding can be received earlier during the research, but this funding is at the discretion of the Awards and Goals Committee.

4. The budget for the research protocol must be approved by the Awards and Goals Committee. The Committee may accept the entire budget or portions of the budget. Funds issued by the SPD for specific investigations cannot be used for other purposes. In the event that the initial proposal cannot be undertaken, all funds must be returned promptly to the SPD VP Finance & Administration.

Written updates detailing the progress of the research must be sent to the Chairman of the Awards and Goals Committee. Failure to provide a written update at the six-month interval may result in no further funding of the research.

5. Internal Review Board Approval. All research involving animals or human subjects must have institutional approval before being funded. A copy of the approval letter must be forwarded to 1) the Chairman of the Awards and Goals Committee, and 2) the SPD VP Finance & Administration. Proof of ongoing approval is necessary on a yearly basis. Because the approval process can take considerable time, to avoid delay in funding and initiation of work on the project, all applicants are strongly advised to begin the IRB approval process while awaiting the decision of the Awards Committee on their proposal.

6. Change of Address/Practice Type. If the funded investigator transfers locations or practice type (i.e., goes from a university to private practice, or the reverse), these changes must be sent in writing to:

  1. The Chairman of the Awards and Goals Committee, and
  2. The SPD VP Finance & Administration. The Awards and Goals Committee will determine if funding is to be ongoing after reviewing these changes. IRB approval must be maintained for the duration of the study if human subjects are involved.

7. Travel. Research funds may not be used for investigator travel expenses to attend meetings or to present their work. Justification must be provided that the proposed travel is essential to the success of the project.

8. Departmental Costs and Indirect Costs. Award funds are to be used only for the designated recipient and project for which the application was made, and cannot be used for indirect costs of the institution or departmental costs. Award funds may not be used for the salary of the principal investigator.

9. Society for Pediatric Dermatology Annual Meeting. The recipient of the William Weston Research Award may be invited to present the research results at the annual Society for Pediatric Dermatology meeting. If selected, the expenses for travel and housing for the meeting will be covered through the Society for Pediatric Dermatology.

10. Publications and Presentations. Publications and presentations related to the funded research should identify the support of the Society for Pediatric Dermatology. A copy of any such publication should be forwarded to the Awards and Goals Committee Chairman and to the SPD VP Finance & Administration of the Society for Pediatric Dermatology.

11. Multiple Submissions. A single proposal may be submitted for consideration in both grant categories (William Weston Research Award and Pilot Project Award). In addition, investigators may submit more than one proposal in a single category.

12. Resubmission of Grant Proposal. The SPD will accept and consider submissions from the previous year (i.e. a grant proposal submitted in 2014 and was not chosen for one of the grants can be "honed" and improved and resubmitted in 2015).

Applications must arrive via email or on a CD (if the application exceeds 5-7 MB) by 5pm Eastern Time on May 1, 2015 to the following address:

Kent Lindeman, CMP
Executive Director
Society for Pediatric Dermatology
8365 Keystone Crossing, Suite 107
Indianapolis, IN 46240
info@pedsderm.net

(317) 202-0224