SPD Award & Grant Support Guidelines

Application Procedure

1. A completed application should consist of a single, collated PDF that includes each of the following items in the order in which they are requested below. Paper applications will not be accepted.

  1. Online Grant Application Package. Please download this file onto your computer before typing in and saving the requested information (the sheet is a fillable pdf).
  2. A narrative description of no more than three (3) pages for Pilot Grant submissions and five (5) pages for Team Grants, which clearly state the title, objective, rationale, methods and significance of the proposed project (please see suggested format). The title of the grant and the principal investigator's name, affiliation, address, and telephone and fax numbers should also appear on the first page of the application.
  3. Additional pages including: a bibliography of the references cited in the narrative, curriculum vitae of the principal investigator (preferably, NIH biosketch), figures, letter of institutional approval from your grant administrator, and appropriate reprints if necessary to fully document the reason for the proposal.
  4. An estimated budget (which should be subdivided into categories such as salaries, supplies, etc.), and a statement of other pending or ongoing funding of research in the area of the grant. If other funding already exists for all or portions of this grant, explain how this award will augment the work. If other grant funds are pending, explain how this award will be used if funding of the other application is denied or discontinued.
  5. Chairman/supervisor letter. The department or division chairman must supply a letter of support detailing that the principal investigator will be responsible for conducting the research.

2. All work must begin within six months of the funding of the grant. Only under special circumstances and with the approval of both the SPD Awards and Goals Committee and PeDRA can the work be delayed beyond this time period. Applications should detail the anticipated amount of time needed to complete the proposed work. Grant research should be completed within eighteen months of initial funding. Additional time requirements should be detailed and submitted in writing to the SPD Awards and Goals Committee Chair.

3. The full grant will be sent initially to the investigator. Please provide the payee name and other payment instructions in the space provided in the application form.

4. The budget for the research protocol must be approved by the SPD Awards and Goals Committee and PeDRA Grants Committee. The Committee may accept the entire budget or portions of the budget. Funds issued by the SPD and PeDRA for specific investigations cannot be used for other purposes. In the event that the initial proposal cannot be undertaken, all funds must be returned promptly to the SPD/PeDRA.

Written updates detailing the progress of the research must be sent to the SPD Awards and Goals Committee and PeDRA. Failure to provide a written update at the 1-year interval may result in no further funding of the research.

5. Internal Review Board Approval. All research involving animals or human subjects must have institutional approval before being funded. A copy of the approval letter must be forwarded to 1) the SPD Awards and Goals Committee Chair, and 2) the PeDRA Executive Director. Proof of ongoing approval is necessary on a yearly basis. Because the approval process can take considerable time, to avoid delay in funding and initiation of work on the project, all applicants are strongly advised to begin the IRB approval process while awaiting the decision of the SPD Awards and Goals Committee and PeDRA on their proposal.

6. Change of Address/Practice Type. If the funded investigator transfers locations or practice type (i.e., goes from a university to private practice, or the reverse), these changes must be sent in writing to:

  1. SPD Awards and Goals Committee Chair, and
  2. The PeDRA Executive Director.

The SPD Awards and Goals Committee and PeDRA will determine if funding is to be ongoing after reviewing these changes. IRB approval must be maintained for the duration of the study if human subjects are involved.

7. Travel. Research funds may not be used for investigator travel expenses to attend meetings or to present their work. Justification must be provided that the proposed travel is essential to the success of the project.

8. Departmental Costs and Indirect Costs. Award funds are to be used only for the designated recipient and project for which the application was made, and cannot be used for indirect costs of the institution or departmental costs. Award funds may not be used for the salary of the principal investigator.

9. Presentation at SPD Annual Meeting or PeDRA Annual Conference. Award and grant recipients are encouraged to present the research results at a future Society for Pediatric Dermatology meeting and/or PeDRA Annual Conference.

10. Publications and Presentations. Publications and presentations related to the funded research should identify the support of the Society for Pediatric Dermatology and the Pediatric Dermatology Research Alliance (PeDRA). A copy of any such publication should be forwarded to the SPD Awards and Goals Committee Chair and to the PeDRA Executive Director.

11. Multiple Submissions. A single proposal may be submitted for consideration in both grant categories (Pilot Grant and Team Grant). In addition, investigators may submit more than one proposal in a single category.

12. Resubmission of Grant Proposal. The SPD and PeDRA will accept and consider submissions from the previous year (i.e. a grant proposal submitted and rejected in 2016 can be "honed" and improved and resubmitted in 2017).

13. Applicant Eligibility. The Principal Investigator must meet the following criteria:

  • Member of SPD
  • Member of PeDRA for submission of a multisite project (whether Pilot or Team Grant)
  • Dermatologist or a non-dermatologist with a primary appointment in an accredited academic institution and/or works in a hospital affiliated with an academic institution.

Applications must arrive via email by 5pm Eastern Time on May 1, 2017 and be sent to:

Sheila Rittenberg, PeDRA Executive Director, at sheila.rittenberg@gmail.com and
Stephanie Lander, SPD Membership & Communications Manager, at
slander@hp-assoc.com